Careers at Masis Staffing Solutions

Join Our Team as an Office Manager—Your Organizational Expertise Matters!

Position Details:

Salary Range: $31.25 to $40.87 per hour
Schedule: Monday through Friday, 8:00 AM to 4:00 PM

Are you a proactive, detail-oriented professional with excellent communication skills? Do you thrive in a dynamic environment where your problem-solving abilities and leadership can make a real impact? We’re seeking a dedicated Office Manager to oversee our daily administrative operations, foster a welcoming office atmosphere, and ensure the smooth functioning of all support services.

What You’ll Do:

Administrative Leadership & Office Operations

• Act as the first point of contact for visitors and callers, providing a professional and friendly presence.
• Manage all incoming and outgoing mail, packages, and office deliveries efficiently.
• Maintain a clean, organized, and professional office environment; coordinate with building management and vendors to uphold our standards.
• Oversee office supplies, pantry stock, and kitchen inventory—ensuring everything is stocked, within budget, and operational.
• Manage and coordinate maintenance and repairs for office equipment such as printers, copiers, and postage meters.

Financial & Vendor Relations

• Process invoices, track expenses, and reconcile accounts using QuickBooks, supporting accurate financial reporting.
• Assist in preparing and monitoring the office budget.
• Cultivate strong relationships with vendors—including caterers, cleaning services, and suppliers—negotiate contracts, and ensure quality service.

Human Resources & Team Support

• Facilitate onboarding for new employees, setting up workspaces and equipment, and guiding them through our orientation process.
• Promote our company culture by planning team-building events, meetings, and social activities.
• Maintain accurate employee directories and organizational charts to support internal communication.

Facilities & Safety Management

• Serve as the primary contact for building and facility-related issues.
• Implement and enforce security protocols, including key card access and visitor logs.
• Act as a fire warden and first aid officer, ensuring compliance with health and safety regulations.

What We’re Looking For:

• Proven experience as an Office Manager, Office Administrator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and QuickBooks; experience with other accounting software is a plus.
• Exceptional organizational, time management, and multitasking skills.
• Strong verbal and written communication abilities.
• Professional demeanor with a customer-service mindset.
• Discretion and confidentiality when handling sensitive information.
• A proactive, resourceful approach and a knack for solving problems quickly and efficiently.

Why Join Us?

This role offers more than just administrative oversight—it’s an opportunity to be at the heart of our office operations, influencing company culture and ensuring a productive, welcoming environment. We value professional growth and provide the chance to develop your skills across multiple areas including finance, vendor management, and team engagement.

Ready to Lead Our Office to Success?

If you’re organized, resourceful, and ready to make a difference, we want to hear from you! Apply today and become a vital part of our vibrant team.