Important Notice About the Application Process
This position offers use of our AI screening tool as part of the initial candidate review. While completing the AI screening is optional, please note:
The AI screener helps us streamline the Candidate intake process, but rest assured—you’ll still work directly with a Masis recruiter throughout the rest of your hiring journey.
Office Manager / Bookkeeper
Auburn, ME
HVAC/Plumbing Contractor
We are seeking an organized and detail-oriented Office Manager/Bookkeeper to support daily operations for a growing HVAC and Plumbing contractor in Auburn. This role ensures the office runs smoothly while maintaining accurate financial records.
Responsibilities
• Manage day-to-day office operations, scheduling, and administrative support
• Handle accounts payable/receivable, invoicing, and reconciliations
• Process payroll and maintain employee records
• Assist with job costing, purchase orders, and vendor management
• Maintain reporting, organize documentation, and support leadership with administrative tasks
• Provide customer service, answer calls, and coordinate with field staff
Qualifications
• 2+ years experience in office management or bookkeeping (construction, HVAC, or trades experience preferred)
• Proficiency in QuickBooks or similar accounting software
• Strong organizational, communication, and multitasking skills
• Ability to work independently and support a fast-paced contractor environment
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Masis Staffing is committed to providing a workplace free of discrimination, harassment, and retaliation. We are an equal opportunity employer. Applicants, employees, and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation or transgender status), national origin, aids (40 or older), veteran status, disability and genetic information (including family medical history).