Careers at Masis Staffing Solutions

HR Administrator (On-site) – Scheduling, Onboarding & HR Support

Hours – Monday thru Friday:  8 am to 5 pm
Pay:  $20/hr.
Contract role

Job Summary

Our client in Lebanon, PA is seeking an HR Administrator to support recruiting coordination, pre-employment processing, onboarding, and HR documentation. This is a full-time, contract role supporting a busy HR team with a strong focus on organization, communication, and confidentiality.

Responsibilities

• Coordinate interview schedules and calendars; send meeting invites and confirm details
• Prepare interview materials and ensure interviewers have the right candidate information
• Serve as a consistent point of contact for candidates during the administrative stages of hiring
• Support pre-employment processes (background/drug screening coordination and follow-up)
• Update candidate progress in the HRIS as they move through the hiring process
• Assist with creating and posting job opportunities in the HRIS
• Schedule new-hire orientation and communicate first-day instructions
• Confirm required new-hire documents are collected prior to day one
• Prepare orientation packets and support a smooth transition from candidate to employee
• Use the applicant tracking system (UKG) to review/manage applications
• Scan, file, organize, and maintain confidential HR documentation
• Provide general administrative support to the HR team
• Assist with candidate phone screens as needed

Qualifications

• Prior experience in HR administration, recruiting coordination, or office administration preferred
• Strong scheduling and calendar management skills (high volume coordination a plus)
• Professional written/verbal communication and customer-service mindset
• High attention to detail and ability to manage multiple priorities
• Comfort working with HR systems/ATS (UKG experience is a plus)
• Ability to handle confidential information with discretion

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