Administrative Assistant (Full-time)
Location: Albuquerque, NM Type: Direct Hire Job #66855 Salary: $60,000 Masis Professional Group has partnered with a technology company and is seeking an Administrative Assistant to join this fast-growing technology company focused on high-reliability, mission-critical systems. Duties and Responsibilities The Administrative team is supporting the backbone operations of the company. This team includes the CEO, the Director of Engineering, the Director of Operations, the HR Manager, and the Senior Accountant. Their efforts include working closely with one another to layout the vision for the growth of the company, pursuing commercial and government funded opportunities to advance technology development and deployment of company’s technologies in space, and managing the execution of high visibility technical efforts inside company. As an assistant to the administrative team, you will perform a variety of duties and activities, which require skills and knowledge of organizational, human resources, financial, and accounting principles. This individual assist and directs visitors, resolves administrative problems and inquiries, prepares a range of administrative documents, supports HR administration tasks, and helps maintain a healthy and productive office environment. Creates a welcoming environment for staff and visitors Assists in the preparation of reports, proposals, presentations, and budgets Maintains records and other documents organized in digital and hard copy form Performs research related to IDEAS-TEK’s technologies, business opportunities, and business landscape Interfaces with the Administrative team and other staff to ensure critical, important, and routine tasks are performed according to the company’s processes Takes and transcribes meeting notes May manage e-mail and calendars Supports the company by maintaining, implementing, and enforcing office operations and procedures, including tasks related to accounting, purchasing, inventorying, human resources, and visitor assistance Assists in Human Resources duties such as employee onboarding/offboarding, training, payroll, organizing and scheduling annual evaluations, and benefits management Monitors, reconciles, and/or assists with financial administration, including but not limited to budgets, contracts, payroll, employment, and/or purchasing Assists in accounting duties such as bookkeeping, audits, and filing, as needed Performs support activities such as answering telephones and directing calls, assisting and resolving problems and inquiries of visitors, reviewing incoming and outgoing correspondence, and distributing incoming packages Schedules meetings, maintains calendars, and makes travel arrangements as required Ensures facilities are clean, well maintained, and help to provide a safe working environment Participates in the planning, coordinating, and execution of company events, parties, celebrations, and conferences Performs miscellaneous job-related duties as assigned Knowledge, Skills and Abilities Required Positive attitude for greeting visitors in a friendly and warm manner and while talking on the phone Ability to communicate effectively, both orally and in writing, and ability to create, compose, and edit written materials Ability to gather data, compile information, and prepare reports Attention to detail Skill in organizing resources and establishing priorities Demonstrated ability to maintain confidentiality Ability to make administrative/procedural decisions to solve problems Ability to thrive in a fast-paced environment with quickly changing business needs In-depth understanding of entire MS Office suite Ability to organize a daily workload by priorities Strong documentation and writing skills Team player, methodic, and organized A high aptitude for learning and adapting to new and quickly changing technologies Desired Qualifications Bachelor’s Degree and at least 2 years of experience directly related to the duties and responsibilities specified above, OR High School Diploma and at least 5 years of experience directly related to the duties and responsibilities specified above. Working Conditions and Physical Effort Work is normally performed in a typical interior/office work environment, with no or very limited exposure to physical risk and limited physical effort required. #MPG1 Apply Now
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