Accounts Receivable / Accounts Payable / Front Desk Receptionist

Masis Staffing Solutions
Location: Spartanburg, SC
Job Type: Full-Time
Schedule: Monday-Friday

Join a Stable, Growing Organization!

Masis Staffing Solutions is seeking a detail-oriented and professional Accounts Receivable / Accounts Payable / Front Desk Receptionist to support our client's Finance and Administrative teams in Spartanburg, SC. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on organization, and can effectively manage multiple responsibilities while providing excellent customer service.

The AR/AP Assistant plays a key role in keeping daily business operations running smoothly by supporting accounting processes, maintaining accurate records, and serving as the first point of contact for visitors and callers.

Responsibilities

Accounts Receivable

• Enter daily transactions into the ERP system
• Generate and distribute customer invoices, statements, and payment reminders
• Investigate and resolve billing issues, payment disputes, chargebacks, and refunds
• Collaborate with Sales and Customer Service teams on collections and payment resolutions
• Maintain accurate customer billing and contact information
• Process and post customer payments, including checks and electronic transfers
• Assist with month-end and year-end closing activities
• Provide exceptional customer service by responding promptly to customer inquiries regarding accounts receivable matters

Accounts Payable

• Assemble, review, and verify invoices and check requests
• Identify and resolve invoice discrepancies or questionable charges
• Sort, code, and match invoices
• Enter and upload invoices into the ERP system
• Research and resolve vendor payment issues
• Maintain organized vendor files and records
• Assist with month-end closing activities

Front Desk Reception

• Greet and assist visitors in a professional and friendly manner
• Answer and direct incoming calls through the main switchboard
• Monitor and maintain office supply inventory
• Check and distribute mail daily
• Perform weekly filing for the Accounts Payable department
• Copy, prepare, and mail checks for the AP department
• Support various administrative functions as needed

Skills & Abilities

• Strong organizational and prioritization skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Strong vendor and customer relationship management abilities
• Effective analytical and problem-solving skills
• Team-oriented attitude
• Professional integrity and discretion
• Ability to meet deadlines and manage multiple priorities
• High level of accuracy, efficiency, and accountability
• Proficiency in Microsoft Office, especially Excel

Education & Experience

• Associate's Degree in Accounting or a related field required
• Excellent Excel skills required
• Previous Accounts Receivable and Accounts Payable experience preferred
• ERP system experience preferred
• Administrative or receptionist experience preferred

Benefits

Permanent hire benefits are offered by the client company and may vary based on eligibility and company policies.

Apply Today!

If you are an organized, customer-focused professional looking to grow your accounting and administrative career, we encourage you to apply today.

Masis Staffing Solutions is an Equal Opportunity Employer.