Careers at Masis Staffing Solutions

This person will report to the Manager, Administrative Services and will reside on the Administrative Support team that provides reception support, conference room and meeting coordination, event planning and administrative support.
Responsibilities include:

• Will serve as go-to resource, provide excellent administrative support, coverage for departments across the organization upon request; support transition of work by collaborating and executing team deliverables to meet business needs
• Responsible for daily functions of reception desk including but not limited to, greeting visitors conference room management, guest access and maintaining best practices
• Build and maintain collaborative relationships with peers and stakeholders across the firm
•  Participate in and support process improvement and efficiencies within team and across organization by analyzing information, identifying a streamlined approach, and clearly communicating potential solutions
• Ensure process and procedures are documented and kept up-to-date ? Draft, review, and approve communications, aligned with best practices
• Demonstrate strong understanding of culture; recommend activities and processes aligned with culture and employee engagement
• Research and recommend events, vendors, venues, or related requests
• Build and maintain relationships with essential vendors and venues
• Actively participate in event planning process and prepare associated communications; offer creative solutions aligned with business needs and culture
• Responsible for tracking event related details and drafting clear and concise communications

Qualifications

• The ideal candidate for the role should possess the following characteristics and qualifications:
• Undergraduate degree, with at least four to six years of relevant administrative experience in a corporate environment strongly preferred
• Flexible, reliable, and enthusiastic team player with a positive demeanor and exceptional client service orientation ? Strong communication skills, both writing and oral
• Experience in event planning, both in-person and virtual events
• Organized, detail oriented, and able to manage and prioritize multiple tasks
• Ability to effectively interact with a wide array of employees, clients, and visitors
• Strong in MS Outlook and Word with advanced Excel skills.
• Experience with calendar management and virtual meeting platforms preferred