Careers at Masis Staffing Solutions

Public Job Description — Administrative Assistant 

Location: Hatfield, MA (On-site)
Schedule: Monday- Thursday 9-4, with potential to go 5 days upon hire.  
Pay Rate: $18–$21/hour (based on experience)
Type: Temp-to-Hire

Overview

We’re seeking a professional, organized Administrative Assistant to serve as the first point of contact for a busy administrative office. This role supports day-to-day office operations including phones, document preparation, recordkeeping, data entry, and general administrative support. Basic accounting knowledge is helpful, as you may assist with tasks supporting the finance function.

Key Responsibilities

• Answer and route incoming calls; provide a polished, helpful first impression
• Complete administrative requests (copying, typing, mailing, faxing, spreadsheets, data entry)
• Take meeting minutes during weekly administrative meetings
• Prepare periodic mailings (surveys, HIPAA materials, holiday cards, committee communications, etc.)
• Perform daily mail runs (beginning and end of day)
• Maintain and file confidential client/program documentation and office records
• Track attendance and compile monthly reporting data
• Help ensure documentation is current in preparation for audits
• Maintain current staff/client rosters in coordination with leadership and HR
• Order and manage office/program supplies (track usage, source best pricing, recommend efficiencies)
• Make website updates as needed
• After conversion, occasional local travel to program sites may be required

Qualifications

• High school diploma/GED required
• 2 years of administrative/office experience required
• Microsoft Office skills and proficient in Excel 
• Customer service experience preferred
• Highly organized, detail-oriented, able to prioritize and meet deadlines
• Professional communication skills and discretion with confidential information
• Reliable transportation for commuting to Hatfield, MA

Additional Notes

• This is an on-site role; travel (approximately 10%) may be required after conversion to hire

Masis Staffing is committed to providing a workplace free of discrimination, harassment, and retaliation. We are an equal opportunity employer. Applicants, employees, and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation or transgender status), national origin, aids (40 or older), veteran status, disability and genetic information (including family medical history).
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