Careers at Masis Staffing Solutions

Operations Assistant

June 5, 2026
Direct Hire

Administrative

Direct Hire
PA
Bethel Park

Job ID:102512

Not Ready

Important Notice About the Application Process

This position offers use of our AI screening tool as part of the initial candidate review. While completing the AI screening is optional, please note:

Candidates who complete the AI screening are reviewed first—daily.
We strongly encourage you to complete it promptly to ensure early consideration (first come, first served).
Expect to receive a prompt from our AI screener shortly after applying.

The AI screener helps us streamline the Candidate intake process, but rest assured—you’ll still work directly with a Masis recruiter throughout the rest of your hiring journey.

Masis Staffing Solutions is recruiting for an Operations Assistant to support a busy operations team with administrative coordination, mailbox/phone coverage, invoice support, and quality control support. This is an on-site, direct-hire opportunity for someone who is highly organized, detail-oriented, and comfortable balancing multiple priorities.

What You’ll Do (Key Responsibilities)

Serve as the first point of contact for incoming phone calls; respond promptly and professionally
Monitor and manage shared/group mailboxes; route requests to the right team members
Support entry-level accounting tasks including data entry, basic recordkeeping, and reconciliation
Assist with internal appraisal review and quality control processes to ensure accuracy/consistency
Handle and distribute physical mail, including FedEx/UPS packages; track and document deliveries
Perform Appraisal Coordinator and QC Coordinator duties as needed
Review, code, and approve vendor invoices in a timely manner
Investigate and reconcile invoice discrepancies

Qualifications

Required

High school diploma
Strong organization skills and ability to complete tasks on time
Proficiency in Microsoft Word and Outlook
Advanced/strong Excel skills

Preferred

Prior customer service experience (outside sales experience is a plus)
Basic understanding of accounting principles and administrative processes
QuickBooks Online (or similar) experience

#MFT3

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